Manage investor onboarding, fund accounting, capital activity, reporting and year-end preparation through one fund administration platform, supported by an experienced fund services team
Built for private-market funds with investors and investments across borders, subject to the fund structure and applicable requirements.
Collect subscription information, complete KYC workflows and maintain admission records
Prepare notices, track payments, reconcile contributions and record distributions
Record transactions, calculate fees and maintain investor-level and fund-level balances
Produce NAV and investor reporting according to the agreed cadence and valuation inputs
Finalize the migration and transition into recurring fund administration with confidence.
Automate recurring fund operations, streamline investor administration, and manage compliance, reporting, and documentation from one connected platform.
The platform gives you real-time visibility into every workflow. A fund services team reviews it, resolves exceptions, and signs off
Fund services team
Review exceptions and coordinate investor follow-ups
Auptimate fund administration platform
Investor onboarding status and document collection
Fund services team
Maintain transfer agency and register processes
Auptimate fund administration platform
Structured investor records and document access
Fund services team
Prepare calculations, notices and reconciliations
Auptimate fund administration platform
Capital event workflow and payment tracking
Fund services team
Review books, NAV inputs and reporting outputs
Coordinate schedules, confirmations and auditor requests
Auptimate fund administration platform
Accounting data and reporting workflow
Shared records for audit preparation
Investor onboarding status and document collection
Structured investor records and document access
Capital event workflow and payment tracking
Accounting data and reporting workflow
Shared records for audit preparation
Different private-market strategies create different operating demands. Auptimate provides one coordinated fund administration platform and experienced Funds team across investor onboarding, capital activity, accounting, reporting and audit preparation.
See how Auptimate supports fund managers with investor operations, reporting and recurring administration as their funds and investor bases grow.
Auptimate is the first platform that makes SPV creation effortless. No more building syndicates from scratch.
Radek Jezbera
CEO and Co-Founder, Kilde
Both investors and founders can use it to create syndicates. That’s the cherry on the cake.
Colin Magne
Angel Investor, Entrepreneur
With Auptimate, everything from documentation to investor tracking lived in one place. We closed our first SPV in days.
Ignacio Palomera
CEO and Co-Founder, Bondex
Auptimate is the first platform that makes SPV creation effortless. No more building syndicates from scratch.
Both investors and founders can use it to create syndicates. That’s the cherry on the cake.
With Auptimate, everything from documentation to investor tracking lived in one place. We closed our first SPV in days.
A dedicated migration section captures managers who already understand fund administration and are actively evaluating a replacement provider.
Assess your existing fund records and operating setup to establish an accurate baseline before the migration begins.
Define the migration approach and align responsibilities before moving your fund records.
Verify investor and financial records to ensure all data is complete and accurate before the migration proceeds.
Set up the operational framework to support ongoing fund administration and recurring reporting.
Finalize the migration and transition into recurring fund administration with confidence.
See how Auptimate brings investor administration, accounting, reporting and audit preparation into one coordinated fund administration workflow.
Target fund launch, subject to readiness and approvals
Annual, quarterly or monthly reporting
Investor onboarding across approved markets
Historical data transfer and reconciliation
Whether you’re launching your first fund or already managing one,
choose the path that fits your current stage.
For qualified emerging managers preparing
to establish a fund.
Your fund structure is already established
And needs recurring operational support.
A fund administrator maintains the operational records that connect investors, cash movements, fund transactions and reporting. Depending on scope, this includes investor onboarding, transfer agency, subscriptions and redemptions, capital calls, distributions, bookkeeping, NAV, fee calculations, investor reporting, document management and audit preparation.
Start with the fund’s actual operating requirements: structure, investor count, reporting frequency, transaction volume, valuation process and cross-border exposure. Then assess ownership of each workflow, turnaround expectations, data access, review controls, migration capability, technology and what is excluded from the recurring fee.
Emerging managers often have limited internal finance and operations capacity, while LP expectations begin at first close. Consistent administration creates reliable investor records, fund books, capital activity and reporting. It also reduces the amount of fund history held in one person’s spreadsheet or inbox.
The platform should provide structured investor records, document access, onboarding status,
capital-event workflows and reporting visibility. Technology alone is not enough. Managers should also understand who reviews exceptions, maintains the books, calculates NAV and fees, and coordinates with investors and auditors.
Investor onboarding may require different eligibility evidence, tax classifications, KYC and AML information, reporting treatment and distribution controls. The investor map should be reviewed before onboarding begins. Support remains subject to the fund structure, investor profile and applicable requirements.
A controlled migration begins with a complete data and document inventory. Historical investor balances, capital activity, fees, cash and accounting records are transferred and reconciled before opening positions are accepted. Any unresolved differences should have a documented owner and resolution plan.
The cadence depends on the fund documents, strategy, valuation inputs, investor expectations and applicable requirements. Annual, quarterly and monthly models are possible. The administrator should define the close calendar, information deadlines, review process and treatment of additional reporting events.
Fund Administration is for recurring operations after a fund structure exists. Nova Fund-in-a-Box supports qualified managers who still need to establish the fund and coordinate the launch stack. A manager may use Nova to launch and then continue with ongoing administration.
Tell us about your fund structure, investor base, reporting cadence and current administration model. We will assess the recurring scope and any migration or additional requirements.
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